NOTICE TO BIDDERS
SEALED PROPOSALS addressed to the City of Midlothian, Purchasing Agent will be received at the Midlothian Council Chambers at Midlothian City Hall until 9:00 AM, TUESDAY, FEBRUARY 28, 2023 for the purpose of furnishing all labor, materials and equipment and the performing of all work required in the construction of the 2023-2024 ANNUAL ASPHALT REHABILITATION PROGRAM PROJECT and other improvements incidental thereto, at which time and place, the proposals will be publicly opened and read aloud and retained by the City for tabulation, checking and evaluation. This project involves the rehabilitation of the following streets with 3” of Type C HMAC and 8” of cement stabilized base (width varies):
• Beaver Creek Circle – 1,375 LF (12’ width)
• Cripple Creek Circle – 1,800 LF (22’ width)
• New Shiloh Road – 4,000 LF (12’ width)
• Silver River Road – 1,425 LF (20’ width)
• Tahoe Lane – 1,350 LF (20’ width)
• Stout Road – 4,545 LF (20’ width)
Bidders shall submit BIDS in sealed envelopes upon the blank form of proposal furnished. Bids shall be delivered to Midlothian City Hall, 104 West Avenue E, Midlothian, TX 76065. Sealed envelopes shall be marked “2023-2024 ANNUAL ASPHALT REHABILITATION PROGRAM – DO NOT OPEN UNTIL 9:00 AM ON TUESDAY, FEBRUARY 28, 2023.” The successful BIDDER may be required to submit written evidence, such as financial data, present commitments and available equipment, and will submit such data within five days of OWNER’S written request.
No bid may be changed, amended or modified by telegram or otherwise after the above time and date. A bid may be, however, withdrawn and resubmitted any time prior to the time set for receipt of bids.
Bid security in the form of Cashier’s Check, Bid Bond or other negotiable instrument in the amount of 5% of the greatest amount bid must accompany each bid as a guarantee that, if awarded the contract, the bidder will promptly enter into a contract and execute bonds and insurance as outlined in the specifications and Instructions to Bidders.
PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS may be examined without charge at the Midlothian City Hall, 104 West Avenue E, Midlothian, TX 76065 and at Kimley-Horn and Associates, Inc., 801 Cherry St., Unit #11, Suite 1300, Fort Worth, TX 76102. (KHA office hours: Monday-Thursday – 7:30 AM – 5:30 PM; Friday – 7:30 AM – 11:30 AM). Copies of such instruments may be downloaded at no cost or purchased on-line through CivCast at http://civcastusa.com. Online purchase price will be dependent upon product ordered (full size plans, individual sheets, half size plans, project manuals). Prospective Bidders must register with the procurement website as a plan holder, even if contract documents are obtained from a plan room or other site. All official notifications, addenda and other documents will be offered only through this procurement website.
In case of ambiguity or lack of clearness in stating proposal prices, the Owner reserves the right to adopt the most advantageous construction thereof, or to reject any or all bids and to waive any formality in connection therewith. No bid may be withdrawn within forty five (45) days after date on which bids are opened.
